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Visa Document Checklist — What You Need Before Applying

A clear, copy-and-use document checklist for student and work visa applications — what to prepare, how to certify, and common pitfalls.

Use this checklist as a base — specific countries may require additional items.

Core documents (always)

• Valid passport (expiry ≥ 6 months after planned stay).

• Completed visa application form.

• Recent passport-size photos (specs per embassy).

• Visa application fee payment proof.

• Proof of accommodation (reservation or landlord letter).

Study & admission

• Official acceptance/offer letter from university.

• Course enrollment details and start date.

• Proof of prior qualifications (transcripts, diplomas).

Financial proof

• Bank statements showing required balance (last 3–6 months).

• Scholarship award letters or sponsor letter + ID.

• Loan approval letters (if applicable).

Identity & civil documents

• Birth certificate (if requested).

• National ID / driver’s license copies.

• Marriage certificate (if applying as dependent).

Health & insurance

• Proof of health insurance covering the country.

• Vaccination records (if required).

• Medical certificates (for some visas).

Police & clearances

• Police clearance certificate / background check (if required).

Translations & certifications

• Certified translations for any non-English/non-host-language documents.

• Notarized copies if the embassy asks.

Biometrics & interviews

• Appointment confirmation for biometrics/interview.

• Originals for verification at appointment.

Country-specific tips

• Always check the embassy website for document lists and translation/notarization rules.

• Some embassies request additional proofs (intent to return, ties to home country).

Copy-ready checklist (paste into your notes):

• Passport (valid)

• Visa form (completed)

• Photos (specs)

• Acceptance letter

• Bank statements (3–6 months)

• Accommodation proof

• Health insurance

• Translations / notarizations

• Police clearance (if needed)

• Biometric appointment confirmation

Final tips
Make clear, organized folders (both physical & digital). Scan everything and keep copies. Submit originals only when required.